HOA Finances Overview
See information below about:
- HOA Fees for 2024
- Payments made to our PO BOX
- Using the HOA's Drop Box located here in the community
RE HOA's 2025 Invoices
2024-11-25
Invoices are currently being generated. Ran in to a few minor snags, but they all will be sent out in the next few days.
The fees for 2025 has been set to $155, which is the non-discounted rate.
This year there is a $10 discount for providing an update to your contact information with at least one email address. If you already updated your contact information, and provided at least one email address, then you will be billed only $145 with the discount already applied.
If you are able to update your contact information, and provide an email address, then do so before paying your fees. Once I get it updated in QuickBooks, I'll updated your invoice to give you that discount, and then have QuickBook email you the invoice. With that email, you will then be able to pay your invoice electronically online, through QuickBooks. Or you can also pay your fees with a Check or Cash, and receive an extra $10 discount, for a total amount of only $135 for the 2025 fees.
Update your contact information at:
http://updatecontactinfo.rossEstatesOhio.com
Information about the 2025 budget, and the expenses for 2024 are located in this document:
RE-HOA-2025-Budget-vs-2024-Actuals-2024-11-25.pdf
The information for 2025 has been updated and can be found on this page:
It will take a few days to update this website with the current information. So please check back.
2025 HOA Fees and Policies
For all of the information related to the HOA Policies, please view this page:
The HOA Board has tried to be transparent with everything related to the HOA Fees, available discounts, and their related policies. As such these policies may be verbose, but are similar in detail and complexity as compared to older policies. By providing as much information as we can, we hope to demystify how these topics will be handled.
2024 HOA Fees and Policies
For all of the information related to the HOA Policies, please view this page:
Unfortunately, this year the fees had to be increased to keep up with increased costs and expenses. But new for this year, we are offering two different discounts that can total up to $15 off. Please see the details about the discounts because they have their limitations, and the $10 discount expires soon. Hopefully you can take advantage of both discounts.
The HOA Board has tried to be transparent with everything related to the HOA Fees, available discounts, and their related policies. As such these policies may be verbose, but are similar in detail and complexity as compared to older policies. By providing as much information as we can, we hope to demystify how these topics will be handled.
HOA Fees for 2023 - Currently Past Due
The HOA fees for 2023 were due April 1st, 2023, but if outstanding fees are paid by April 7th then no late fees will be applied.
Please see information below about making payments to the HOA's PO BOX, dropping off payments at the HOA Drop Box, and/or using PayPal or Venmo.
Contacting the treasurer if you have question, or if more time is needed to pay your fees. Contacting the HOA Treasurer may prevent assessments of a late fee.
Updates to the HOA 2023 Budget and P&L
There were a few changes made to the HOA's 2023 Budget and the 2022 Profit & Loss. These changes were based upon a few minor corrections that were found and corrected while generating the invoices for 2023.
The total income for 2022 was increased by $50.00. There were no changes to the expenses for 2022.
There were a few budget items that were also changed. Meeting expenses were increased to $50 since the previous $5 amount was a typo. Miscellaneous Landscaping Expenses were reduced by $350, of which this expense is to related to maintenance concerns related to the trees near the front entrance, including around the pond.
The budget for 2023 has been set to $140, but if all listed items for income and expenses are to be "balanced" then the effective annual fee would have been $158.39. It was the decision of the HOA Board to maintain the same HOA Fees for 2023 due to general inflation and prices raising on everything else.
HOA Fees for 2023
The HOA fees for 2023 have been set to $140 once again this year, with a due date of 2023-03-31. Late fees of $25 will apply, along with reasonable interest rates.
Please mail payments to our PO BOX and make checks payable to "Ross Estates HOA" and ensure your last name and address are included on the check or the envelope. Including the invoice number is optional, but helpful too.
Ross Estates HOA PO BOX 14 Ross, OH 45016
You may also drop a payment off at the treasurer's residence in the HOA drop box. See the note below related to the drop box.
If you have any questions, need a cash receipt, or need to discuss alternative payment terms and schedules, or a late payment, then please contact the treasurer: Scott Tabar at [email protected].
Contacting the treasurer prior to the due date, 2023-03-31, may prevent assessments of a late fee.
HOA Drop Box for Fees and other Documents
As an alternative to mailing HOA Fees and other documents to our PO BOX, you may utilize the HOA Drop Box that is located at the HOA Treasurer's residence. Please do not use the USPS mail box along the road, there is a dedicated box intended for member usage 24/7 by the garage door.
The drop box is located at 1210 Pond Ridge Cir and is attached to the garage door pillar (not visible from the street). The box is a tan, locked box, There are instructions inside the lid on how to notify the treasurer when you make a payment, or drop off a document, if desired.
Use of the drop box will help expedite getting documents to the board of directors 24/7. There are instructions inside the lid on how to notify the treasurer of deposits so they can be processed right away, even after hours.
Please include your name, address, and method of contact such as email or phone number. If you would like a confirmation, or a receipt, and it will be sent one as soon as the documents are retrieved.